Privacy Policy

RESIDENTS FOR GUILDFORD AND VILLAGES (R4GV)

PRIVACY POLICY

Residents for Guildford and Villages is a UK Political Party registered with the Electoral Commission (PP 3252596). The registered party address is Addison House, Addison Road, Guildford GU1 3QP rather than 24 Buryfields. Our privacy policy is GDPR compliant.

IP addresses and log file data

The R4GV website does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. We also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of our website.

Data collection and use

You may be asked for personal information if you complete one of the forms on this site, or if you fill out a form or leaflet delivered by a local R4GV representative. We may also collect personal information when you interact with us on social media sites such as Facebook or Twitter, and from other sources such as the Electoral Register.

In each case, we will only use the information about you for the purpose for which you provide it. Personal information you submit on the R4GV website is stored on secure servers. We ensure that our suppliers provide adequate protection for the rights of individuals’ data in connection the transfer of their personal data.

We will never sell or share your personal information with other organisations for their direct marketing purposes without your explicit consent. We may share your data with third parties to perform services on your behalf and to help promote R4GV by serving you advertisements and content online about our politicians, campaigns and policies we think you might be interested in.

You may remove or change your details at any time. You have right of access to your personal information held on our files by contacting us using the Contact Us form on our website.

R4GV may also analyse a range of other information about you and the area in which you live, including the electoral register, publicly available data such as census information and election results, estimates and segmentations of personal information, information about whether our efforts to contact you have been successful, and survey data which you may have directly provided to us or a third party, from a diversity of other sources. We analyse these data in a variety of ways, and also combine them in order to:

• understand what issues are most likely to be relevant to each elector and each area,
• decide to whom we should send our campaign materials and messages,
• choose which messages and content we put on the materials we send to you, or show you on social media,
• ensure that donations you make to us are lawful,
• allow us to estimate which way you might vote in elections and referendums, and how likely you are to vote at all,
• help us understand in which areas, at which times of day, and with which people we should focus our campaigning efforts, and
• inform the development of our policy position for future elections and referendums at every level.

We have a statutory right to some of this information as a registered political party in England and Wales by virtue of regulations made under the Representation of the People Acts, the Political Parties Elections and Referendums Act, and connected legislation. The data we hold to which we do not have a statutory entitlement is either data which is made available for use in a way that permits its use by political parties (for example census data, national land registry data, local election results, or data released through a Parliamentary Question or Freedom of Information [FoI] request where the data released in response to that question or request is not restricted from such reuse).

We collect data about the activity of visitors to our website. This data is not used to identify you personally, but it gives us aggregate level information on user activity that helps us improve the functionality and experience of the website. The data that is collected may include the date and time you visit the website, information on your location inferred from your IP address, and the content you view.

Site registration and email service

When you use the Contact Form on our website or subscribe to our emails and newsletter, we may ask you for contact information (such as your name and e-mail address), geographic information (such as your postcode and constituency), and other details about you and your interests. This is used to help us provide you with information to match your interests. We may also use it to alert you to campaigns you may be interested in and events happening in your area.

If you choose to join our email newsletter, the email address that you submit to us will be forwarded to MailChimp who provide us with email marketing services. Your email address will remain within MailChimp’s database for as long as we continue to use MailChimp’s services for email marketing or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list.

Donating to R4GV

If you donate more than £500, we need to check that you are on the electoral register. National regulations also require us to report any donations over £7,500. If we receive further donations, totalling more than £1,500 in the course of a calendar year from the same donor, your name and the amount of your donation will be reported to the Electoral Commission for publication on their public register of donations to R4GV. Donation information will be stored in our membership database and used to keep you informed of party news, campaign and other opportunities to support R4GV.

Cookies

A cookie is a tiny text file that is stored on your computer. We may use cookies – including analytics cookies provided by companies such as Google – in order to tailor your experience on our site according to the preferences you have specified. However, we will only access the information that we stored in your cookie file. We will not access any information stored in a cookie placed by other websites. Our cookies do not contain personally identifiable information, other than your IP address, which itself is only very rarely enough to identify you as an individual.

Information on children

R4GV does not knowingly process any personal details from individuals under the age of 14 without parent/guardian consent. Details of under 18s are processed for membership purposes or for other purposes defined prior to the data being submitted.

Links to other sites

Our site contains links to other websites and content delivered from other servers. R4GV is not responsible for the privacy practices or the content of such websites and servers.

How we protect your information

Our website has security measures in place to protect against the loss, misuse or alteration of the information under our control. Our servers are hosted in a secure environment. When you contribute online, we use a secure server to protect your credit card number and other personal information during transmission.

Choice/unsubscribe

We provide you with the opportunity to opt-out of receiving communications from us easily and quickly via a link at the bottom of our email campaigns.

Correcting your information

If you need to correct the information you provided us with when you subscribed to our e-mail list, you can do so via the link provided at the bottom of each email. If you need to change your e-mail address, you can unsubscribe from our mailing lists and sign up again using your new information.

Contacting us about privacy

If you have any questions about our privacy policy, the information we have collected from you online, the practices of this site or your interaction with this website, please contact our data protection officer using the Contact Us form of our website.

Updated 15-Jan -2020